Table of Content
1. More Bookings
2. Smooth Communication
3. Personalized Experiences
4. Seamless Navigation
5. Data Collection & Analytics
6. Streamlined Event Management
7. Better Monetization Opportunities
1. You Need a Centralized Event Management Hub
2. You Want to Track and Analyze Event Data in Real-Time
3. You Need to Offer Personalized Experiences
1. AI-Driven Applications
2. Affordable Engagement Models
3. Veteran App Engineers
4. Diverse Tech Stack
5. End-to-End Support
Why is a custom event app better than a template?
How much does it cost to build an event app?
How much does it cost to build an event app?
Can I use the same event app every year?
What are the best event app features?
How to monetize event apps?
7 Reasons Why You Can’t Host an Event Without an Event App
Table of Content
1. More Bookings
2. Smooth Communication
3. Personalized Experiences
4. Seamless Navigation
5. Data Collection & Analytics
6. Streamlined Event Management
7. Better Monetization Opportunities
1. You Need a Centralized Event Management Hub
2. You Want to Track and Analyze Event Data in Real-Time
3. You Need to Offer Personalized Experiences
1. AI-Driven Applications
2. Affordable Engagement Models
3. Veteran App Engineers
4. Diverse Tech Stack
5. End-to-End Support
Why is a custom event app better than a template?
How much does it cost to build an event app?
How much does it cost to build an event app?
Can I use the same event app every year?
What are the best event app features?
How to monetize event apps?
Did you know that companies around the world spent a whopping $12 billion on making mobile event applications?
That means if you’re organizing a trade show, a conference, or even a corporate or social event, you simply can’t do without an event application!
Effective customer engagement that comes with an event mobile application can help you expand your network, establish professional connections, and ultimately grow your business!
And if you’re wondering how you can make an event app, what features you should include in it, and how much it would cost, you’ve come to just the right place!
In this blog, we’re going to explore the A-Z of event apps, including:
What is an event app?
The benefits of using a mobile event application.
The best features to include in an event app.
We’ll also discuss how a mobile app development company can help you engineer a truly engaging event app…
Let’s dive in!
What is an Event App?
An event app is a dedicated mobile application that acts as the central hub for managing your entire event through just one single platform!
It helps you plan the event from your participants’ perspective and seamlessly manage attendee interactions!
In our experience, here are some of the industries and events that can really benefit from developing a mobile events application:
Recurring events like Annual Trade Shows
Industry Conferences
Webinar and Online Events
Music Fests and Concerts
Entertainment Venues like Fairs, Amusement Parks, and Properties
So, if you’re operating in any of these sectors or planning to hold such events, we highly recommend developing an event coordination application!
How Can You Benefit from Event Mobile Apps?
A mobile app for events holds significant potential in helping you drive engagement, increase bookings, and facilitate communication. Here are just a few of the benefits you can expect from a mobile event application:
1. More Bookings
Think of a mobile event app like a digital ecosystem tailored to your application.
It’ll help your prospective participants explore your event, learn about its details, and easily book their spots!
Plus, having an app for your event projects confidence in your event. It informs participants that your event is backed by a robust digital infrastructure and support.
Simply put, when a prospect downloads your event, they’ll enter into a world entirely dedicated to your event - without any scrolling or distractions!
2. Smooth Communication
One way to communicate with your guests about your event is through email. Another is through printed materials. A third is via phone calls.
But all of them have several drawbacks: high costs, a lot of clutter, and wasted resources!
An event-based app helps you overcome all these challenges in one go!
You can send periodic announcements and instantly solve queries without wasting time, money, or energy!
3. Personalized Experiences
In our experience, the greatest strength of a mobile events app is that it helps you offer personalized experiences.
For instance, your guests or attendees can book their spots at their convenience and use the app to check in to the event. Thus, they don’t have to scroll through or search their inboxes for ticket confirmations!
Further, backed by strong eventbase technology, you can deploy AI chatbots for query solving, maps for easy navigation, and a community chat to boost interaction!
Plus, you can even integrate features through which guests can pre-book spots for panel discussions, rides, accommodation, and any other experience you offer. And all these with just a few clicks!
4. Seamless Navigation
If you’re hosting an industry conference or a trade show, your participants might be coming from around the country and all over the world…
In such cases, navigation could become a major problem…that is, unless you have a mobile application!
With an event-dedicated app, you can seamlessly integrate maps, travel routes, and timings for your event! This way, your customers will be able to plan their travel and be where they need to be, when they need to be.
We can also help you create an app that integrates subway routes, popular accommodations, cab options, and navigation tips!
5. Data Collection & Analytics
If you’re hosting a recurring event, data could be your digital gold!
It’ll help you understand where your participants are coming from, how they found your event, and what you can do to ease their experience.
It’ll also help you gather feedback on your event and see how many of your participants have checked in to the event!
But that’s not all:
With an app that complies with privacy laws, you can also gather granular information and feed it to an AI algorithm to generate actionable insights. For instance, you can track how many attendees are talking about your event and what they’re saying!
6. Streamlined Event Management
An event app doesn’t just have benefits for attendees: it can hold even greater value for you as an organizer!
For instance, you can track all aspects of your events with just one centralized platform - an event mobile application!
You can use it to invite bookings, make helpful announcements, facilitate communication between attendees, and even gather feedback for your event!
It could be the hub through which you can streamline communications and manage everything from a single place.
7. Better Monetization Opportunities
One of the greatest benefits of event apps is monetization.
For instance, if you’re approaching a potential sponsor, you can create a striking impression by showcasing your vibrant mobile application. It’ll inspire confidence in the sponsor and communicate the amount of effort you’ve put into making your event a success!
Additionally, you can choose to run paid engagements for your sponsors, such as travel and hospitality partners, by integrating functions like travel and accommodation booking.
Simply put, your event mobile application can help you generate revenue just through paid engagement campaigns!
Why Wait? Power Your Event with a Smart Mobile App Today!
Whether it’s a global conference or a local expo, we tailor mobile apps to match your event goals and audience expectations.
Book a Free 1-on-1 Demo!
Does Your Event Really Need an Event App?
Okay, so now that we’ve explored the benefits of creating an event app, let’s find out whether your application really needs an events mobile app.
Consider whether you need the following functionalities for your event:
1. You Need a Centralized Event Management Hub
As we’ve seen, your mobile app can be a centralized hub for event information, management and communication. It can offer functions like:
One-stop access to agendas, speaker bios, and pre-bookings
Real-time updates via push notifications
Seamless navigation through map & travel integration features
Multilingual app access
For instance, Salesforce’s Dreamforce app helped the organizers reduce on-site confusion by 40% for their AI summit!
2. You Want to Track and Analyze Event Data in Real-Time
If you want to track and analyze your event’s performance, a mobile application is your best alternative. It’ll help you track:
Session attendance to measure the difference between the sign-ups and the attendance
Engagement metrics through polls and downloads
Booth traffic to see which booths are pulling the most traffic
By collecting this data, you can make more informed decisions and improve future events!
3. You Need to Offer Personalized Experiences
One way to make your event memorable, even unforgettable, is to deliver personalized experiences. This means:
Creating smart profiles and recommending panel discussions, booths, or experiences based on personal preferences.
Helping your attendees build custom agendas, where they can select and track the sessions that interest them the most.
Facilitating smooth check-ins through LinkedIn, event passes, or QR codes.
Enhancing networking opportunities through in-app Direct Messages and discussion-specific event groups.
For instance, a 2024 study found that event apps with personalized features experienced a 33% increase in engagement!
Must-Have Features of Mobile Event Applications
If you think that you can benefit from the functionalities that we’ve discussed above, you might be wondering how an events mobile app can make them possible.
In this section, we’ll briefly look at the best features that top event apps have, and yours must, too!
Let’s check them out:
Booking and Check-In: One-click booking, a multi-option payment interface, and NFC-based check-in can help you increase attendance and ensure smooth event management.
Maps and Navigation: Your app must help the attendees and guests find out how far the venue is from their accommodation. You can also integrate features to help them plan and book their travel to and from the venue!
In-Event Bookings: Enable your attendees to book the guest sessions, panel discussions, and special events that interest them. This feature will help you eliminate queues, chaos, and clutter.
AI Chatbot: Instantly resolve queries through an AI-powered knowledge base and smart escalation paths. AI chatbots can help you deliver truly personalized experiences that satisfy your attendees!
In-Event Chats: Did you know that more than 80% of attendees who participate in events value networking above all else? An in-event chat will allow them to seamlessly communicate with each other through group chats or DMs!
Guest Profiles: Empower your attendees to create a personalized world through your mobile application! A customizable guest profile will help them access their event passes, get relevant updates, never miss out on an event, and get help whenever they need!
Multilingual Translations: If you’re hosting an event with international participants, this feature will help you make them feel right at home! They can access communication, announcements, and updates all in the language they prefer!
These are just a few of the features that the best apps for events use to streamline and simplify event management!
And if you’re thinking that you probably could use such an app but don’t know how to go about creating an event app, we’ve got you covered:
How Does Green Apex Help in Creating an Event App?
At Green Apex, we have a vast range of experience building slick apps that deliver seamless event experiences. Here’s why you can depend on us to engineer the event application of your dreams:
1. AI-Driven Applications
We live in the age of AI, and if your event isn’t leveraging its power, your competitor’s event definitely is!
At Green Apex, we’ll utilize all our power and resources to enable you to harness the groundbreaking capabilities of AI, delivering seamless customer experiences.
This means integrating AI chatbots, analytics, and algorithms that drive engagement, query solving, and event optimization!
2. Affordable Engagement Models
We help you minimize the cost of doing business by offering a wide range of engagement models. So, whatever your budget, we’ve got just the right solution you can use to build your mobile event app!
3. Veteran App Engineers
Our veteran mobile application developers will ensure that your event application vision becomes a tangible reality!
We will match you with just the right app creators, whether you need Flutter developers or React Native developers, who understand what you want and do everything possible to make it happen!
4. Diverse Tech Stack
At Green Apex, we work with cutting-edge technology to ensure that your application has all the latest features!
From content management systems to coding languages, we will help you create future-proof applications for maximum impact!
5. End-to-End Support
Green Apex is your one-stop shop for event management app development!
We understand that you want to streamline your app development process and maximize your return on investment.
That’s why, from ideation to implementation and troubleshooting to updates, we’ve got you covered on every front!
How Long Will It Take to Build My Event App?
Lastly, we get to the most important question of all: how much time does it take to develop an event application?
In our experience, it typically takes at least a month or two to develop a fully functional mobile event application.
However, the real timeline depends on the features that you want to integrate into your application.
Here’s the entire process that goes into building an event management application:
Assessment Phase: We meet with you to understand the features you want to integrate into your application.
Assignment Phase: We assign you the best developers to work on your mobile event application development.
Beta Phase: We quickly develop a basic version of your application so that you can verify whether it’s everything you want.
Development Phase: Based on your feedback, we engineer a full-scale model of your application that’s ready for deployment.
Deployment Phase: We help you roll out the application to your users and ensure that everything is running smoothly.
Post-Deployment Phase: In this phase, we ensure that your application remains bug-free. We also help you roll out updates and perform security checks.
And that’s not all! If you ever need any other assistance maintaining your application, we ensure that our developers are with you!
Develop Your End-to-End Event Management App Today!
An event app can transform the way you imagine and host events.
So whether you’re planning educational fairs, corporate events, trade shows, or any other event, an even mobile app can help you ensure its success!
The only thing you need is a mobile app development company that can empower you to engineer it to your expectations…
And that’s where we come in!
At Green Apex, we are dedicated to crafting event applications that capture your guests’ attention and improve their experience…
Connect with us for a free consultation to discuss your event app requirements and take your first step toward creating your dream event app!
Benefits of Deploying an Event App: FAQs
A custom event app is better than a template for several reasons:
1) You can scale your custom event app, unlike template apps
2) Custom events give you full control over your application
3) Template apps limit the number of features you can include in your app
4) Custom app might have a higher up-front cost but is budget-friendly in the long run
The cost to build an event app could vary depending on the features you want to integrate. In our experience, you can build a fully functional event app for a few thousand dollars. At Green Apex, we offer three different engagement plans to help you build your app under your budget!
The cost to build an event app could vary depending on the features you want to integrate. In our experience, you can build a fully functional event app for a few thousand dollars. At Green Apex, we offer three different engagement plans to help you build your app under your budget!
Yes! Not only can you use the same event app every year, but we recommend doing so as it will help you retain customers, maintain familiarity, and collect data over long periods of time.
The best event app features include:
Instant booking and multi-payment interface
1) AI chatbots for instant query resolution
2) Maps to help your guests navigate to the venue
3) An AI algorithm that matches guests to events, experiences, and panel discussions
4) In-app DM and chats to help your guests network with each other
In our experience, these are the best ways to monetize event apps:
1) Include digital sponsorships
Provide tiered ticketing options within the app
2) Sell ad space to businesses related to your event
3) Collaborate with local transportation companies to provide in-app navigation options
4) Offer better networking opportunities to members with a premium version of your app
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